Administrative Assistant

Job Description

Seeking a highly organized and motivated Administrative Assistant to work in a busy, fast-paced, yet fun work environment. The qualified candidate will cover Reception daily (1 hour), complete data entry, manage new projects, assist with mail and shipments, along with offering support to the Sales & Marketing department.

Responsibilities

  • Answer phones directed to the company to support ongoing, timely and efficient customer service.
  • Organize and maintains files system paper and electronic records including but not limited to packing slips and invoices.
  • Assist the accounting team with preparing daily invoice mailings and monthly statement preparation.
  • Answers and screens executive telephone calls and arranges conference calls.
  • Greets visitors and conducts to appropriate area or person.
  • Takes meeting minutes and transcribe to computer when possible.
  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
  • Makes copies of correspondence or other printed materials.
  • Perform task that may require driving to/from work to get mail and or deposit at bank.
  • Orders and maintains supplies.
  • Participates in company directed training and follows all company policies and procedures.

Qualifications

  • High School Diploma or GED
  • Minimum of 1+year in customer service experience in a wholesale or retail environment
  • Experience with Microsoft Office and strong keyboard skills
  • Strong interpersonal skills and the ability communicate well with others
  • Ability to multi-task, manage time effectively and adapt quickly to changing priorities
  • Demonstrates attention to detail

Job Benefits

Health Coverage

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Retirement Plan

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Paid Time Off

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Parental Leave

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